Wayfinder ingests your Safety Management System — Word, PDF, Excel, MadCap Flare, whatever format it currently lives in — and turns it into one system your whole fleet searches, edits and reads from together. No redistribution, no stale copies, no getting lost in a 400-page PDF at 2am.
A Safety Management System is a chart — hundreds of pages that are supposed to tell a crew member exactly what to do in any situation. The problem was never that the information wasn't in there; it was finding it in time, and trusting it was current. Wayfinder replaces the Word-doc-and-email-chain approach with one living system: content goes in once, and search, AI, editing, approval and fleet-wide distribution all work identically from there — regardless of where it originally came from.
Search the full SMS in plain language — or their own language — and get the exact procedure back, not a folder of PDFs.
Dispatch circulars fleet-wide with acknowledgment tracking, and see exactly what's been read, confirmed and understood.
Update procedures in full document context, with Word-style track-changes review — not an isolated form field.
Approve or reject every content change with a real diff, manage roles and vessels, and see a full audit trail.
Every step below runs on the same standard content model — built once, working identically no matter which client's SMS it started from.
Word, PDF, Excel, MadCap Flare — whatever format a company's SMS currently exists in gets converted once into Wayfinder's standard content structure.
Once content is in Wayfinder's structure, everything else — search, AI, viewing, editing, approval, distribution — is built once and works the same regardless of source.
Exact keyword search runs first, fast and precise. AI-powered semantic search only steps in as a fallback, to catch a rephrased or translated question keyword search misses.
The AI summary is generated from your own matched procedure text — not a generic guess — and a thumbs-down on a bad answer can route straight into a review of the underlying content.
Editors work in full section context with inline, track-changes-style edits. Admins review a real before/after diff and approve or reject — nothing reaches the fleet unreviewed.
The moment a change is approved, it's live fleet-wide — search, viewer and all. No file to redistribute, no ship left on an old revision.
Keyword and AI-assisted search across the full SMS, with source sections and revision history one click away.
Crew can search — and write up findings — in their own language, translated in both directions without losing meaning.
Dispatch safety bulletins fleet-wide with per-crew acknowledgment tracking and a full audit trail.
A structured feedback loop between ship and office — observations raised, replied to, and tracked to close-out.
Comprehension quizzes on sign-on or a refresh interval, targeted by rank, ship type and department.
Dated crew-to-vessel assignments, rank and department tagging, and a ship-grouped roster at fleet scale.
Draft, diff and approve SMS content changes before they go live — nothing publishes unreviewed.
A full audit log of every administrative action, role-based access, and fleet-wide oversight in one place.
One login system, role-scoped from the database query up — not just hidden in the UI.
| Role | Scope | What they do |
|---|---|---|
| Ship | Their own single vessel | Search the SMS, acknowledge circulars, take quizzes, raise Master's Review items. |
| Office | Assigned vessels only (opt-in) | Dispatch circulars, review Master's Review submissions, monitor assigned vessels. |
| Editor | All manuals, unrestricted | Draft content changes in full document context, submit batches for admin review. |
| Admin | Unrestricted, fleet-wide | Approve or reject content changes, manage users and vessels, full audit visibility. |
Exact keyword search runs first — fast, free, and precise. AI only fills the gaps keyword search can't reach.
Every AI answer is grounded in your own SMS text — not a generic guess dressed up as one.
Crew can search, and write up findings, in the language they actually think in.
A wrong answer can trigger a review of the SMS itself — not just a search-quality fix.
One approved edit is live on every vessel instantly — no file to redistribute, no ship left behind.
Part of the same platform family as fleet audits & KPI tracking — see MarineKPI →
— and structured inspections & assessments — see RiskKPI →